Requirements & Responsibilities

• Active member of UBCA for at least three semesters (as decided by participation)

  • or have served as an executive cabinet member for at least two semesters

  • unless specifically nominated by the advisor.

• Chief executive of UBCA and all other officers of the executive board shall be responsible to them.

• The power of interim appointment of all government members, agents, and officers , with a majority approval of the Senate.

• Set the agenda for UBCA.

• The authority to preside over executive cabinet meetings.

• Be the spokesperson for UBCA.

• Be the chief liaison between the government and the University, fellow organizations, and the community.

  • This means that your name will appear on all nonprofit legal filings (meaning you report to the IRS, are responsible for the organization’s legal standing, and are ultimately accountable for any misreporting or fraud).

What You’ll Gain as a Non-Profit President

• Soft Skills (Leadership & Interpersonal)

  • Executive leadership & decision-making

  • Strategic visioning & agenda-setting

  • Public speaking & persuasive communication

  • Stakeholder & relationship management

  • Conflict resolution & crisis leadership

  • Team management & delegation

  • Advocacy & institutional representation

  • Community engagement & partnership development

• Hard Skills (Technical & Governance)

  • Organizational governance & constitutional compliance

  • Parliamentary procedure (Robert’s Rules of Order)

  • Legislative process & election integrity oversight

  • Budget planning & financial oversight

  • Event planning & large-scale program management

  • Cross-functional coordination across committees and branches

  • Media and brand representation (spokesperson role)

Requirements & Responsibilities

• Active member of UBCA for at least three semesters

  • or have served as an executive cabinet member for at least two semesters

  • unless specifically nominated by the advisor.

• The Vice President will preside over all Senate meetings as Speaker of the Senate.

  • Act as chief coordinator of all special committees.

• Aid the President in the discharge of their duties.

• Perform all financial inquiries as directed by the President.

What You’ll Gain as a Speaker of the Senate

• Soft Skills (Leadership & Interpersonal)

  • Legislative leadership & facilitation

  • Strategic communication and documentation review

  • Committee coordination & delegation

  • Collaborative leadership and executive support

  • Public speaking & parliamentary dialogue

  • Critical thinking & issue framing

  • Cross-organizational relationship building

  • Conflict mediation & negotiation during debate

• Hard Skills (Technical & Governance)

  • Parliamentary procedure (Robert’s Rules of Order)

  • Senate operations & legislative process oversight

  • Policy drafting and documentation processing

  • Constitutional interpretation & amendment procedures

  • Financial inquiry & budget coordination

  • Statement ratification & voting facilitation

  • Meeting facilitation as Speaker of the Senate

  • Special committee structuring & oversight

Requirements & Responsibilities

• Active UBCA member for at least two semesters.

• Responsible for the recording of all executive cabinet minutes and regulating the recordings of Senate proceedings.

• The official custodian of all books, papers, and documents of UBCA

  • all of which are to be made available upon request to any UBCA member.

• Responsible for all organization correspondence from the UBCA Executive Cabinet to other organizations, University departments, and employees

  • named but not limited to the creation of a master calendar and email listserv, etc.

What You’ll Gain as a Non-Profit Executive Secretary

• Soft Skills (Leadership & Interpersonal)

  • Attention to detail and accuracy

  • Time management under recurring deadlines

  • Discretion and confidentiality handling sensitive records

  • Professional communication across stakeholders

  • Organizational consistency and follow-through

  • Collaboration with executive leadership and university departments

• Hard Skills (Technical & Governance)

  • Meeting minutes recording and archival

  • Documentation management and recordkeeping

  • Attendance tracking and compliance enforcement

  • Calendar coordination and scheduling logistics

  • Master email listserv creation and maintenance

  • Official correspondence drafting and distribution

  • Senate proceedings regulation support

  • Document accessibility and transparency compliance

Requirements & Responsibilities

• Active UBCA member for at least two semesters.

• Appointed by the President and will exist as a voting Executive Cabinet member at the discretion of the board.

• Responsible for maintaining order and enacting Robert's Rules of Order in the Senate and Executive Meetings.

What You’ll Gain as a Non-Profit Parliamentarian

• Soft Skills (Leadership & Interpersonal)

  • Conflict de-escalation

  • Impartial decision-making

  • Active listening and clarity in instruction

  • Confidence in high-pressure setting

  • Professionalism and neutrality in group dynamics

  • Facilitation of respectful discourse

• Hard Skills (Technical & Governance)

  • Expertise in Robert’s Rules of Order

  • Parliamentary procedure enforcement

  • Meeting structure and agenda alignment

  • Motion handling, amendment process, and voting protocols

  • Documentation of procedural rulings

  • Oversight of order in both Senate and Executive meetings

Requirements & Responsibilities

• A past member of the Executive Board and still be a current member of the Executive Board before the general election.

• Responsible for advisory and special task roles as deemed necessary by the President and/or advisor.

• Additionally, this position can be utilized at the discretion of the President and/or advisor each term.

What You’ll Gain as a Non-Profit Ex-Officio Chair

• Soft Skills (Advisory & Leadership Continuity)

  • Strategic advising & institutional memory

  • Mentorship & peer coaching

  • Legacy planning & leadership succession

  • Interdepartmental collaboration

  • Conflict mediation & reflective feedback

  • Adaptive leadership based on emerging needs

• Hard Skills (Organizational Support & Governance)

  • Executive-level consultation on programming and policy

  • Transitional leadership support during election cycles

  • Documentation review & process refinement

  • Special project execution at the President’s or advisor’s discretion

  • Governance alignment & board sustainability practices

Requirements & Responsibilities

• To be the chair you must be active member of UBCA for at least two semesters on the Communications Committee.

• The responsibility for all UBCA publicity and communication.

• Responsible for the annual and/or monthly report and calendar

  • to (but not limited to) the UBCA newsletter, the UT Cactus Yearbook, and the UT Student Government.

What You’ll Gain as a Non-Profit Communications Member

• Soft Skills (Leadership & Interpersonal)

  • Creative storytelling and message framing

  • Visual and written communication

  • Brand consistency and tone-setting

  • Time management under recurring deadlines

  • Collaboration across executive roles and external partners

  • Adaptability in fast-paced communication environments

  • Audience-centered communication strategies

• Hard Skills (Technical & Governance)

  • Public relations and organizational publicity

  • Newsletter and report writing

  • Editorial planning (monthly and annual content)

  • Calendar management and multi-platform publishing

  • Website and User Experience Design and Management

  • External submissions (e.g., UT Cactus Yearbook, UT Student Government)

  • Email campaign and outreach coordination

  • Digital content creation and distribution

Requirements & Responsibilities

• To be the chair you must be an active UBCA member for at least two semesters on the Activities Committee.

• Initiate, coordinate, and administer programs and activities for the social, recreational, educational, and cultural life of members of UBCA at the discretion of the President or Senate.

  • The broad focus of activities shall be Black university retention and limited to, at most, two signature events per long semester.

  • Ex: NBSW (Including Fade Texas), Black Graduation, Black Inauguration, and Unity Gala.

What You’ll Gain as a Non-Profit Activities Member

• Soft Skills (Leadership & Interpersonal)

  • Event leadership and team coordination

  • Creative thinking and cultural programming vision

  • Time management and prioritization under deadlines

  • Communication across diverse teams and audiences

  • Adaptability in high-pressure event environments

  • Collaboration with internal and external partners

  • Empathy-centered planning focused on community retention

• Hard Skills (Technical & Governance)

  • Event planning and logistics management

  • Program design for educational, cultural, and social events

  • Project timeline development and execution

  • Budget-conscious activity planning

  • Vendor coordination and campus compliance navigation

  • Signature event oversight (e.g., NBSW, Black Inauguration, Black Graduation)

  • Documentation and reporting to Senate/President

Requirements & Responsibilities

• To be the chair you must be an active UBCA member for at least two semesters on the Finance Committee

  • If you are the chair, you are the treasurer of our 501(c)(3) nonprofit. That means you help track UBCA’s budget, file tax documents, manage receipts, log transactions, and ensure everything we do is legal and IRS-compliant.

• Must possess skills in

  • organization

  • basic accounting

  • fundraising and sponsorships/partnerships

  • IRS and tax informatics

  • moderate knowledge of campus organizational funding.

• Maintain a record of the fiscal affairs of UBCA.

• Process all vouchers for payment out of UBCA funds.

• Serve as the vested disbursement officer and auditor.

• Initiate programs for UBCA in the sphere of economics as it pertains to Black people at the discretion of the President.

• Assist the advisor with the maintenance of all

  • bank accounts

  • Internal Revenue Services interactions

  • 501c(3) Non-Profit active status

  • sponsorships or donations.

What You’ll Gain as a Non-Profit Finance Member

• Soft Skills (Leadership & Interpersonal)

  • Financial accountability and ethical leadership

  • Organizational diligence and attention to detail

  • Confidentiality and discretion in handling sensitive financial data

  • Clear communication of budgetary policies and procedures

  • Collaboration with advisors, officers, and external partners

  • Strategic thinking in fundraising and economic programming

• Hard Skills (Technical & Governance)

  • Budget tracking and financial recordkeeping

  • Payment processing and voucher management

  • Fiscal auditing and disbursement oversight

  • Program development in economics/financial literacy

  • IRS compliance and nonprofit finance management

  • Bank account oversight and reconciliation

  • 501(c)(3) nonprofit status maintenance

  • Sponsorship and donation processing

Requirements & Responsibilities

• To be the chair you must be an active UBCA member for at least two semesters on the Political Committee.

• must be abreast of campus issues facing UBCA and Black students and possess substantial knowledge of other campus governmental bodies.

• serve as the chief advisor to the President and government strategist along the aspects of protocol, media, and organizational relations.

• responsible for political and educational events pertaining to Black students in all areas of human affairs at the discretion of the President.

• act as the liaison to the Black President’s Leadership Council (BPLC) of the University as well as the Austin Community

  • and ensure representation in cooperating with non-umbrella organizations, such as, but not limited to, the UT Student Government and former MEC agencies, by maintaining connections through attending their meetings, events, etc.

What You’ll Gain as a Non-Profit Political Member

• Soft Skills (Leadership & Interpersonal)

  • Strategic advising & executive collaboration

  • Cross-cultural and coalition-building communication

  • Political advocacy & issue framing

  • Event planning with a social justice lens

  • Community engagement & trust-building

  • Public representation and diplomacy

  • Active listening & conflict-sensitive leadership

  • Networking across student orgs and community groups

• Hard Skills (Technical & Governance)

  • Government strategy development (protocol, media, org relations)

  • Liaison coordination with Black President’s Leadership Council (BPLC)

  • Planning and executing educational/political programming

  • Multi-stakeholder meeting facilitation

  • Inter-organizational policy alignment

  • External affairs and civic partnership building

  • Institutional representation in diverse coalition spaces

Administrative Assistants support UBCA Cabinet members and help keep operations running smoothly behind the scenes. These roles are flexible and customized to your availability—choose to serve weekly, monthly, by semester, or for the full year. If your schedule changes, you can opt out or shift roles at any time with no pressure.

Standing Assistants

These roles are recurring each year and tied directly to specific leadership tracks:

• Presidential Assistant: Shadows and supports the President, completing executive tasks, coordinating meetings, and gaining firsthand knowledge of what it takes to lead the organization.

• Vice Presidential Assistant: Works directly under the Vice President to help coordinate Senate, track legislative efforts, and learn the structure and strategy of student governance.

These assistants are trained to eventually run for their respective roles with firsthand experience and readiness for nonprofit responsibility. This does not automatically give you the position, the election must still take place.

Other Assistants:

• Community Connectors

  • Community Connectors attend other Black orgs' meetings and events in UBCA gear to show up, listen, support, and build community. They share UBCA events and updates while making space for collaboration and visibility across Black UT.

• Logistics & Tabling Assistants

  • These assistants manage our tabling kit and supply logistics, including traveling to the storage facility, collecting and returning items, and setting up on campus when needed. Supplies include our large wheeled bin, UBCA tent, and branded banner—and you're the go-to person to keep us looking sharp and showing up prepared.

What You’ll Gain as an Administrative Assistant

No matter your specific role, all Administrative Assistants will gain real-world experience in organization, leadership, and nonprofit operations. You'll sharpen your professional communication, improve your project management and time management skills, and develop confidence working in a fast-paced, community-focused team. Whether you're preparing for future leadership roles, jobs, or just want to contribute meaningfully behind the scenes, this position helps you build a toolkit of transferable skills you can take anywhere.